Effective Date: May 7, 2026

This Data Retention Policy explains how [Jagrati Organisation](https://www.jagratiorganisation.org.in/) collects, stores, retains, and securely disposes of personal and organizational information obtained through our website, forms, communication channels, and related services.

By accessing or using our website, you agree to the practices described in this Policy.

## 1. Purpose of Data Retention

We retain information only for as long as necessary to:

* Provide our services and organizational activities
* Maintain communication with users, donors, volunteers, and beneficiaries
* Comply with applicable legal, regulatory, tax, and accounting obligations
* Resolve disputes and enforce agreements
* Improve website functionality, security, and user experience

## 2. Information We May Retain

The information retained may include:

* Name
* Email address
* Mobile number
* Postal address
* Donation or transaction details
* Volunteer or membership records
* Communication history
* Website usage data and IP address
* Documents voluntarily submitted through forms or applications

## 3. Retention Period

We retain personal data for only as long as reasonably necessary for the purpose for which it was collected, including legal and operational requirements.

Typical retention periods may include:

| Data Type | Retention Period |
| ----------------------------------- | ----------------------------------- |
| Contact form submissions | Up to 24 months |
| Donation and financial records | Up to 8 years or as required by law |
| Volunteer or membership records | Until account closure or inactivity |
| Email communication records | Up to 36 months |
| Website analytics and server logs | Up to 12 months |
| Legal or compliance-related records | As required under applicable laws |

Where retention is no longer necessary, data will be securely deleted, anonymized, or destroyed.

## 4. Secure Storage and Protection

We implement reasonable administrative, technical, and organizational safeguards to protect retained data from:

* Unauthorized access
* Loss or misuse
* Disclosure or alteration
* Cybersecurity threats

Access to retained data is restricted only to authorised personnel or trusted service providers who require access for legitimate operational purposes.

## 5. Data Deletion Requests

Users may request deletion, correction, or update of their personal information by contacting us through the contact details available on our website.

We may retain certain information where required:

* By law
* For tax or audit purposes
* For fraud prevention or dispute resolution
* To protect legal rights and obligations

## 6. Third Party Services

Some information may be processed or stored through trusted third-party service providers such as:

* Payment gateways
* Hosting providers
* Email communication platforms
* Analytics tools

Such third parties are expected to maintain appropriate confidentiality and security standards.

## 7. Cookies and Analytics Data

Website cookies and analytics information may be retained temporarily to:

* Improve website performance
* Understand visitor interactions
* Maintain security and fraud prevention measures

Users may disable cookies through browser settings, although certain website features may not function properly.

## 8. Legal Compliance

This Policy is intended to align with applicable Indian laws and reasonable data protection practices, including provisions under the Information Technology Act, 2000 and related rules. ([Jagriti Weekly][1])

## 9. Changes to This Policy

Jagrati Organisation reserves the right to update or modify this Data Retention Policy at any time. Updated versions will be posted on this page with the revised effective date.

## 10. Contact Us

If you have any questions regarding this Data Retention Policy or your personal information, please contact us through the official contact information available on our website:

[www.jagratiorganisation.org.in](https://www.jagratiorganisation.org.in/)